Diversity, equity, and inclusion at UMTRI

June 19, 2022 UMTRI DEI Recommendations

We have now organized the recommendations for DEI trainings submitted by UMTRI staff and faculty over the past year. Please keep your suggestions coming by filling out the DEI training form, and we will plan to update the recommendations quarterly. To help make next year's annual review easier, we suggest including DEI in the description of any activities on your google calendar so you can search for them quickly.

May 5, 2022 UM Resources on Mental Health

For mental health awareness month, the chief of the health center shared these resources on mental health available to UM staff and faculty.

HR Mental and Emotional Health Resources

Well-being check-in guide

Be Kind Be Well program

Mental Health and Counseling Services

April 7, 2022 DEI Committee Meeting Notes

Action items next quarter:

  • Discuss whether DEI should monitor diversity of other committees (does this need bylaw change)

  • Share recommended trainings people have shared

  • Check & add links to this site

  • Update UMTRI website with new committee members and mandatory reporting changes

  • Member training on reporting discrimination and harassment; share at all-UMTRI meeting

  • Identify another committee member

Action items next quarter:

  • Organize lunches to talk about non-technical topics "food for thought"

  • Organize fun activities: spirit week, monthly themes

  • Keep track of level of diversity

  • Work on including both in-person and at-home employees



February 24, 2022 508 Accessibility Resources

As mentioned in our February All-UMTRI meeting, we have developed several resources that will allow us to make sure our reports and presentations meet recommendations for 508 accessibility that are required for federal deliverables.

508 Accessibility Plan

508 Compliance Training

Excel Template with accessible UM color scheme

PowerPoint Template with accessible UM color scheme


November 4, 2021 CoE DEI Lecture Series-Archived Recordings

If you aren't able to make a DEI lecture of interest, recordings are available here with a UM login.

https://culture.engin.umich.edu/an-inclusive-campus/dei-lecture-series/

(edited 11/8/2022 to update link)

October 27, 2021 Avoid Gender Bias in Recommendation Letters

This tip sheet has great suggestions on how to make sure any letters of recommendation you are writing for students can avoid unconscious gender bias.

October 21, 2021 Reporting Sexual Misconduct

Note: on 10-28-21, we learned that they are revising this policy again; we will post updates here.

UM issued an updated Sexual and Gender-Based Misconduct Policy effective October 1, 2021, which you can find here.

https://sexualmisconduct.umich.edu/policy/

Included is this revision is a new definition of "Mandatory Reporters", which are now to be called "Individuals with Reporting Obligations (IROs). Any person who supervises anyone, including students, is now considered an IRO. They are required to share any information they have received about possible sexual or gender-based misconduct with the Title IX Coordinator in the Equity, Civil Rights, and Title IX office (ECRT), which can be done through this online form. While IROs must report any discrimination, harassment, or sexual misconduct, the person experiencing the misconduct is allowed to decline to participate in any further action. However, the new policy is intended to help identify patterns of problematic behavior.

October 14, 2021 Introductory Descriptions

Some of you may have noticed speakers including a description of themselves in their introduction at recent webinars. This was an accommodation to provide audience members with vision impairments an impression of the speaker that others in the audience can get from seeing the speaker on video. In some cases, knowing things about the speaker's identity can influence how their message is received. For a meeting about racism, knowing if a speaker identifies as Black or White helps the audience understand about the speaker's personal perspective. If people identified themselves as gay, it may not be relevant to a particular topic, but it could signal to gay members of the audience that UM is a place where it's accepted to say in public that you're gay.

This website gives a good explanation about why, how, and how much you might consider including in your introduction.

September 28, 2021 What's an Ombuds?

At the DEI Leads meeting this month, our guest was the student ombudsperson. What do they do? We learned that if you have a university issue and not sure who to talk to, this is where you go. “We’ll talk to anyone about anything.” The guiding principles for ombuds are that they are confidential, neutral, informal, and independent. They are non-mandatory reporter, and don't talk to anyone about your issue without written permission. At UM, students: Thomas Lehker, Faculty: Robert Ortega and Michèle Hannoosh, and Staff: Jacqueline Bowman.

August 9, 2021 Expanding Your Briefing Guest List

In the past, it has often been the case that only one or two people travel to DC to do a final briefing for a project. However, briefings in the future will likely be hybrid, making it easier for more people to attend.

At UMTRI, most projects succeed because many people contribute. If possible, please expand your guest list at final briefings to include research staff and technicians who have contributed, so they can hear how things have turned out.

June 8, 2021 Webinar Resource (updated 11/8/22)

This may be of interest:

Beyond Solidarity: Bridging the Black/Asian Divide

(11/8/22 update)

These are suggested resources on the topic sent to those who attended.

University Groups

May 12, 2021

Building an Inclusive Workplace for People with Disabilities

UM has a Workplace Innovation and the Staff Experience (WISE) Committee whose charge is to identify factors that would make the workplace more inclusive, particularly for people with disabilities. They have an updated list of recommendations you can check out here.

April 20, 2021

Stopping Anti-Asian Hate

Anti-Asian hate has been on the rise during the pandemic, especially in recent months. Here are some resources from UM and elsewhere to learn more about it and how to stop it.

Letter from CoE DEI coordinator

UM News Article

UM Lecture (recording available)

Lecture Notes: Tips for Conversations around Anti-Asian Violence

Interview/Lecture: Navigating Race and Identity During COVID-19

Link to other resources

Website to report incidents

January 20, 2021

Improving DEI in Professional Organizations

Many of us participate in conferences and professional organizations. Many are moving forward to try and make them more inclusive. Here are some things you can do:

  • Contribute to the organization's strategic DEI plan (thanks to Robert S. for sharing TRB example)

  • When you are asked to speak, ask who else is speaking before you agree to participate. If you speaking would make panels less diverse, suggest an alternate who would do so.

  • When conferences ask for feedback, compliment or chastise them on how diverse their panels and speakers are.

  • If you see less inclusive language in a program announcement, send an email asking them to change it. (SAE panel changed from "Man vs. machine" to "Human vs. machine" based on request from UMTRI).

  • Encourage your organization to adopt a code of conduct. ISO Code of Conduct.

  • Steve Karamihas has had positive feedback to his suggestions for improving diversity and representation on a board he serves on and can share his strategies.


October 10, 2020

DEI Updates & Resources

Michigan Engineer magazine has an article about Six Diversity Myths which apply to the field of engineering.

Better Allies has many resources about making a more inclusive workplace. You can sign up for a weekly email of tips.

The ADVANCE program at UM has put together a report on Faculty Equity and COVID-19.

June 15, 2020

Resources for Understanding Racism

Dean Alec Gallimore and his family have shared this list of resources for improving understanding of racism.

  1. The Warmth of Other Suns (America's Great Migration) by Isabel Wilkerson (2011)

  2. Just Mercy by Bryan Stevenson (great read & movie released in 2019)

  3. 13th - a full feature documentary on Netflix (very well done)

  4. Between the World and Me by Ta Nehisi Coates (quick read - deep youthful perspective)

  5. Citizen: An American Lyric by Claudia Rankine (poetry quick read)

  6. Dismantling White Fragility by Robin DiAngelo (podcast)

  7. Code Switch by NPR (podcast)

  8. Bias (2018 documentary discusses AI/ML bias as well) film maker Robin Hauser

  9. Whistling Vivaldi: How Stereotypes Affect Us and What We Can Do (Issues of Our Time) Paperback – April 4, 2011 by Claude M. Steele (Author)

  10. An Inclusive Academy - Achieving Diversity and Excellence by Abigail J. Stewart and Virginia Valian

June 4, 2020

UM Racial Justice Events

June 5, Noon: presidential panel, Constructive Conversations for Societal Change

June 12, Noon: "I Can't Breathe"-A Call to Action for Leaders in Higher Education (registration required)

June 16: 5:30 EnginTalks: The Unsilenced Voices of 2020

June 2, 2020

Resources for Remote Inclusion

Several units at UM collaborated to provide a seminar entitled "Engaging Everyone: Accessibility and Inclusion in Virtual Meetings."

You watch a video of the seminar here.

A copy of the presentation is here; an audio transcript is available at the site too.

Resources mentioned in the seminar include:

February 13, 2020

COE DEI Lecture Series

The College of Engineering has a DEI lecture series. When the speaker has given permission to do do, they will archive the presentations here.

January 6, 2020

Sample Syllabus Statements

For those of you teaching classes, CoE has shared sample statments about inclusion and mental health that can be included on your syllabus.

December 19, 2019

Student Mental Health

Dean Gallimore recently coauthored an article on how faculty can help student mental health, which can be found here.

November 6, 2019

Invisible Disabilities

CoE shared this helpful article about understanding invisible disabilities.

People with invisible disabilties sometimes refer to being "out of spoons.". Here is a description of "Spoon Theory." And a corollary "Fork Theory."

September 24, 2019

DEI Committee Meeting

The CoE sent a form asking us about our planned DEI activities for the coming year, related to the CoE Strategic Plan for DEI. Things we are planning for this year:

  • continue the Dine & DEI series to watch UM training videos or relevant movies (like Hidden Figures) on the topic

  • implement some tips suggested in the Disability Inclusion Panel, and share suggestions at the Fall all-hands meeting

  • add videos and descriptions to the UMTRI website to make it easier for people with disabilities to visit UMTRI

  • ensure that all faculty have taken STRIDE training in the past three years so they can participate in faculty search committees

  • conduct research to make transportation and mobility more inclusive, including

August 24, 2019

Disability Inclusion

This summer, UM hosted a Disability Inclusion Panel: Making U-M Events More Welcoming and Accessible . A link to watch the video of the session (100 minutes) is here:

Disability Inclusion Panel Video

A transcript of the panel can be found here:

Disability Inclusion Panel Transcript

A resource mentioned during the panel is post-event transcription. The contact is Melinda at MiVideo (makraft@umich.edu). The charge for this is $1.67 per media minute-- for example, 100 minutes of video would cost $167 for error-free captioning. It takes MiVideo about 48 hours to complete the captioning.

April 11, 2019

Supporting the LGBTQ Community at UM

Friday, April 12th, is The Day of Silence (for background see this link), an annual day of action intended to spread awareness of the bullying, harassment, discrimination, implicit bias and hate crimes against LGBTQ students in schools and colleges across the U.S. While the recent Campus Climate Survey of Michigan students indicates that 10% identify as LGBTQ, their voices often still go unheard. To help raise awareness, we are recognizing the Day of Silence as led by several U of M campus groups (oSTEM, GRIN, GSBES, GradSWE, GEO, and MEGC) . On Friday, you can wear red or rainbow colored shirts to support the Day of Silence.

We are also working on obtaining stickers to signify support of the LGBTQ community for those who would like to place them on their doors. This document provides guidance on how you can be an ally for the LGBTQ community and what it should mean if you put a safe space sticker on your door. It is targeted for students, but can apply more generally.

GLSEN Safe Space

February 27, 2019

New DEI Training Available

UM has developed a series of training modules you can do online.

These include DEI Basics 1&2, Inclusion Insights Videos, and a monthly Heritage Month video series.

The DEI committee will be hosting a monthly Dine and DEI event where we supply the popcorn, you bring your lunch, and we will watch and discuss some of the videos.

February 27, 2019

Committee Meeting Notes

The UMTRI DEI committee met to discuss ideas for DEI activities at UMTRI.

We discussed new training opportunities highlighted in a separate note above. We will be trying to host some times to watch and discuss the training videos together.

Information about CoE DEI efforts can be found here: https://www.engin.umich.edu/about/diversity/

At the College of Engineering, there are several DEI committees. The Dean's Advisory Council is primarily made up of non-UM advisors. There is a Student Advisory board made up of graduate and undergraduate students in the college. The DEI Implemenation Committee consists of administrators from the college. Each department has a DEI lead; they meet monthly. Some departments have their own DEI committees, but not all of them. There is also a staff DEI committee.

January 21, 2019

MLK Symposium

Several people watched the MLK keynote lecture together today. Information about the speakers can be found here; here is a link to the lecture.

One of the speakers spoke about immigration issues. This article provides some insight on the history of immigration in the US.

You can find other events around the University celebrating MLK day here.

October 31, 2018

College of Engineering DEI Resources

The College of Engineering DEI Implementation Committee has a website with resources and updates here: CoE DEI. There is an option on that page to subscribe to DEI updates by email.

October 1, 2018

Preventing Sexual Harassment in Academia

On October 1, UM hosted three sessions to share findings of a National Academy of Sciences report on sexual harassment in academia. Three UM faculty were on the committee of 21 people who authored the report. On our UMTRI DEI website under UM resources, there is a new section linking materials from the study and session, including a video, highlights page, the full report, and infographic. We will share highlights from the study at our next all-hands meeting.

Also, when you go to the UM website, there is now a yellow link on top to report sexual misconduct, which includes discrimination, harassment, and assault.

August 13, 2018

Gender-Neutral Restroom

As a reminder, we have designated the single restroom off the lobby as gender-neutral. We have ordered an updated sign and added it to the UM campus list.

February 1, 2018:

Change It Up! Class at UMTRI

All UMTRI staff are invited to participate in a bystander intervention training class at UMTRI on February 1, 2018, from 11:30 to 1:00. Lunch will be provided.

Information about the class can be found here.

The trainers have mentioned that if you have experienced a particular situation where guidance would have been helpful, they welcome suggestions. You can share with any of the DEI committee members your suggestion.

January 15, 2018:

Livestream of MLK Memorial Keynote lecture

If your schedule permits, please join us in the UMTRI library from 10-11:30 for a livestream of the University's keynote lecture.

You can view the lecture here.

You can find other UM events to celebrate MLK day here.


Fall 2017:

Steve Robbins Talk on Inclusion

In the launch of activities to improve DEI at UM, they hosted speaker Steve Robbins to talk about inclusion. You can still view his speech here, using password of dei.